South Africans with data-capturing experience and qualifications in business studies may be interested in a permanent government vacancy advertised through the Department of Higher Education and Training (DHET). The post is for a Data Capturer at King Campus, Lovedale TVET College, in the Eastern Cape, with an advertised annual salary of R201,093 to R236,877, plus applicable benefits. Applications close on 30 October 2026.
The vacancy, reference KC/DATA/01/06, is listed as a re-advertisement and a permanent PERSAL appointment. It involves capturing and checking student registration information, examination marks, attendance records and other academic administration data.
This is not simply a basic typing job. The advert asks for relevant qualifications, one to two years of experience in a TVET or public-service data-capturing system, and knowledge of information management and specific education-sector systems. Applicants should read the complete advertisement before submitting their documents.
Data Capturer vacancy at a glance
Employer: Department of Higher Education and Training, through Lovedale TVET College
Location: King Campus, Eastern Cape
Salary: R201,093–R236,877 per year, plus actual benefits
Appointment: Permanent, PERSAL appointment
Reference number: KC/DATA/01/06
Closing date: 30 October 2026
Useful Links:
Read the full vacancy advertThe linked listing reproduces the vacancy information. Applicants should verify the instructions and reference number before applying.
1. About the Data Capturer position
The Data Capturer will support student administration at King Campus by ensuring that information is entered into the appropriate systems accurately and maintained securely.
TVET colleges process large volumes of information, including student registrations, enrolment details, examination marks and attendance records. Mistakes can cause delays, incorrect reports or problems retrieving student information. For that reason, this role requires attention to detail, reliable record-keeping and the ability to identify missing or inconsistent data.
The vacancy is advertised under DHET’s TVET college recruitment listings and relates specifically to Lovedale TVET College. It should not be confused with a Data Capturer role at DHET Head Office, which may have different requirements and application instructions.
2. Salary and benefits
The advertised salary range is R201,093 to R236,877 per annum, at Salary Level 04, plus actual benefits.
For budgeting purposes, that works out to approximately:
| Salary measure | Amount |
|---|---|
| Annual salary — lower end | R201,093 |
| Annual salary — upper end | R236,877 |
| Approximate monthly gross — lower end | R16,758 |
| Approximate monthly gross — upper end | R19,740 |
These monthly figures are simple annual-salary estimates divided by 12. They are not take-home pay. Actual net pay may be lower after applicable tax, pension contributions or other deductions. Benefits and the precise salary offered should be confirmed with the recruiting institution.
Applicants should avoid making financial commitments based on the gross salary alone. If selected, review the formal offer and understand the difference between gross remuneration and the amount paid into your bank account.
3. Minimum qualifications and experience
According to the vacancy advertisement, applicants should have the following qualifications and experience:
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A Grade 12 or matric certificate, or an NQF Level 4 certificate.
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A National Diploma or degree in Business Studies.
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One to two years of relevant experience using a data-capturing system in a TVET college or public-service environment.
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A certificate in Microsoft Office or proven knowledge of MS Office, which is listed as an added advantage.
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Computer literacy and information-management knowledge.
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Knowledge of office-management procedures, COLTECH, data warehouses and IT systems.
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Understanding of relevant legislation, including the Skills Development Act, Public Service Act, Public Service Regulations and Labour Relations Act.
The advert also identifies planning and organising, financial management, report writing, communication, problem-solving, analytical thinking and client orientation as relevant competencies.
Important: The advert lists both a matric/NQF Level 4 certificate and a National Diploma or degree in Business Studies. Applicants should not interpret this as a matric-only position. Read the full requirements and apply only if you meet the specified qualification and experience criteria.
4. Duties and responsibilities
The successful applicant will perform a range of administrative and data-management duties, including:
Capturing student information
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Enter student registration and enrolment information into the required systems.
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Record student payments and issue student numbers where required.
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Capture information received during student registration periods.
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Record student absenteeism.
Processing examination information
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Capture ICAS, ISAT and final examination marks.
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Submit captured marks to the EMIS Officer.
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Prepare mark sheets and copies for examination attendance registers.
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Provide mark sheets and related documents to lecturers involved in internal marking.
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Email schedules of results to campus heads, heads of department and senior lecturers.
Maintaining accurate records
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Check records for missing information and data-entry errors.
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Review and validate captured information.
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Make regular backups of data.
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Maintain and update system records.
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Keep files organised and secure.
- Provide accurate information to relevant college departments.
These duties show why accuracy is important. A successful candidate must be able to follow procedures, work carefully with confidential records and report problems instead of guessing when information is incomplete.
5. Skills that can strengthen your application
Meeting the minimum requirements is essential, but a CV that clearly demonstrates relevant experience can help recruiters assess your suitability.
Computer skills: Describe the office software and data systems you have genuinely used. If you have experience with spreadsheets, databases or student-management systems, explain what you did with them.
Accuracy and attention to detail: Give a real example of checking records, correcting errors or keeping information organised.
Confidentiality: Student and administrative records may contain personal information. Explain how you follow procedures for handling and protecting records, if this reflects your experience.
Communication: The role requires information to be shared with different college staff. Highlight your ability to communicate clearly and prepare accurate reports.
Time management: Registration and examination periods can involve deadlines. Describe how you organise work and check accuracy under time pressure.
Do not add systems, qualifications or achievements to your CV unless you can substantiate them.
6. How to apply for the DHET Data Capturer vacancy
The vacancy is listed in the recruitment material for Lovedale TVET College. The published advert gives the following application details.
Step 1: Prepare a new Z83 form
Complete and sign the prescribed public-service application form. Ensure every required section is filled in; the advert warns that incomplete forms may result in disqualification.
Step 2: Update your CV
Prepare a detailed CV with relevant qualifications, data-capturing experience, computer skills and at least three contactable references, as required by the advert.
Step 3: Quote the correct reference number
Use KC/DATA/01/06 and clearly identify the Data Capturer position in your application.
Step 4: Submit your application
The published advert lists email submission to [email protected], or hand delivery/courier to the Acting Principal, Lovedale TVET College, Corporate Office, 1 Amatola Row, Qonce, 5600. Verify the email spelling and submission method against the original advert before sending documents.
Step 5: Submit before the closing date
The listed deadline is 30 October 2026. Do not leave submission until the final hours, especially if you are using courier or hand delivery.
Enquiries
The published advert lists the following contact number for enquiries:
Telephone: 087 238 2223
The listed contact persons are Ms P Xamesi, Ms N Mjonono, Ms U Ncethelo and Ms S Jali. Verify these details in the original vacancy material before contacting the institution.
7. What happens after you apply?
The advert states that shortlisted candidates may undergo suitability checks, including criminal-record, citizenship, qualification and employment verification. It also refers to practical and integrity assessments for shortlisted candidates.
Applicants should therefore:
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Keep a copy of the application and the reference number.
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Make sure contact details and referee information are accurate.
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Monitor their email and phone for official communication.
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Respond to requests from the recruiting institution within the stated time.
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Avoid paying anyone who claims they can influence the selection process.
The advert indicates that candidates who have not been contacted within six months after the closing date should consider their applications unsuccessful. This does not mean every application will receive individual feedback.
8. How to avoid fake government job adverts
Government vacancies are sometimes copied onto unofficial job websites or social media pages. These sources can be useful for discovering opportunities, but the original advert should guide your application.
Protect yourself by following these precautions:
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Confirm the post and reference number against the relevant recruitment advert.
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Never pay a recruitment agent to secure a government position.
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Do not share banking passwords, PINs or one-time verification codes.
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Check email addresses carefully before sending personal documents.
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Do not assume that a poster or social media post proves a vacancy is genuine.
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Keep your CV and documents up to date, but only submit what the advert requests.
You can use the official DHET Careers page to navigate to DHET recruitment information. The current Data Capturer advert is associated with Lovedale TVET College, so applicants must follow the specific instructions in that advert rather than the process for an unrelated DHET Head Office vacancy.
9. Frequently asked questions
Is the DHET Data Capturer vacancy open in October 2026?
The vacancy is listed with a closing date of 30 October 2026. Confirm that the recruitment notice has not been amended or withdrawn before submitting.
Where is the position based?
The post is based at King Campus, Lovedale TVET College, Eastern Cape.
What is the salary?
The advertised salary is R201,093 to R236,877 per year, plus actual benefits.
Can I apply with matric only?
The listed requirements include Grade 12/NQF Level 4 as well as a National Diploma or degree in Business Studies and one to two years of relevant data-capturing experience. Matric alone does not satisfy all the stated requirements.
Is the job permanent?
Yes. The published advert describes it as a permanent PERSAL appointment, subject to the official recruitment and appointment process.
What is the reference number?
The correct reference number is KC/DATA/01/06.
Is Microsoft Office experience required?
A certificate or proven knowledge of MS Office is listed as an added advantage. The advert also requires computer literacy and information-management knowledge.
How do I apply?
Use the Z83 form and CV requirements in the advert, quote the reference number, and submit using the stated email or delivery method after verifying the details in the original recruitment notice.
10. Final thoughts
The DHET Data Capturer vacancy at Lovedale TVET College is an opportunity for candidates who already have relevant business-related qualifications and experience working with data-capturing systems. The advertised annual salary is R201,093–R236,877, and the listed closing date is 30 October 2026.
Before applying, carefully check the qualifications, prepare a complete Z83 form and detailed CV, quote reference KC/DATA/01/06, and confirm the submission details from the published advert.
Useful links:
Sources and references
- Department of Higher Education and Training — Careers. The official DHET careers page explains how to access employment applications and recruitment information. Visit DHET Careers.
- DPSA Circular 37 of 2026 — DHET/Lovedale TVET College vacancy listing. Contains the Data Capturer reference number, salary, location, requirements, duties and application instructions. Read the published advert.
- SPANi — Data Capturer vacancy summary. Secondary listing used to cross-check the salary, requirements and closing date. View listing.
Publishing transparency
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Article type: Independent government-jobs information guide, not an official DHET or Lovedale TVET College publication.
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Research date: 22 October 2026.
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Vacancy status: The published recruitment listing gives a closing date of 30 October 2026. Applicants should check the original advert for updates or withdrawal notices.
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Salary: The article reports the advertised gross annual range and calculates approximate monthly gross figures by dividing by 12. It does not claim to know the successful candidate’s net salary.
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Application details: The email address is reproduced as published; applicants should verify its spelling and submission instructions before sending personal information.
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Originality: The article adds explanations of the role, practical CV advice and application guidance rather than presenting itself as an official announcement.
AdSense content recommendation: Keep the vacancy article focused on the job and its requirements. To support finance and insurance advertising, create separate useful articles on budgeting from a public-sector salary, understanding gross versus net pay, or comparing suitable insurance products. Do not insert unrelated finance keywords into a job vacancy article solely to influence ad targeting.
